S Pass Application in Singapore: Requirements and Procedures

Posted on by SRB Internal
s pass application

An S Pass can be your ticket to new career opportunities in Singapore. Yet the S Pass application process can feel like a challenge, especially if you’re new to the process. It may seem complex first, but we will break it down for you. 

Here’s everything you need to know to get started!

What Is an S Pass?

An S Pass is a renewable work permit for skilled foreign workers who plan to work in Singapore, including Associate Professionals and Technicians (APTs). It is designed for professionals who do not meet the higher eligibility criteria of an Employment Pass (EP) but are more qualified than those holding a Work Permit. 

To begin the S Pass application process, applicants must first meet the Ministry of Manpower’s (MOM) eligibility criteria. S Pass application is open to candidates with relevant diplomas, at least one year technical qualifications, and a minimum salary of around SGD 3,150 or above.

Eligibility Criteria for S Pass Application

Eligibility Criteria for S Pass Application

If you’re considering an S Pass application in Singapore, it’s important to understand the eligibility requirements. Here’s a clear guide to what you and your employer need to meet:

1. Employer Sponsorship and Quota

You must have a valid job offer from a Singapore-registered employer willing to sponsor your S Pass. The employer must have quota available, as there are sector specific limits on S Pass holders:

  • 10% of the workforce for services sectors.
  • 15% for manufacturing, construction, shipbuilding, and process industries.

2. Minimum Salary Requirements

To qualify you must earn a fixed monthly salary meeting the minimum qualifying salary, which vary by industry and age:

  • For all sectors except financial services, the minimum salary starts at SGD 3,300 for applicants aged 23 and progressively increases up to SGD 4,800 for those aged 45 and above.
  • For the financial services sector, the minimum salary starts at SGD 3,800 and increases up to SGD 5,650 for applicants aged 45 and above.

These updated salary requirements apply to new S Pass applications from September 1, 2025, and to renewals from September 1, 2026.

3. Relevant Qualifications

Applicants should hold a relevant diploma, degree, or technical certificate from an accredited institution. While not mandatory, declaring your credentials helps strengthen your case during the application process.

If your institution doesn’t appear in the application form’s dropdown list, you will need to provide verification proof from a recognised background screening company. This verification must confirm that:

  • The declared qualification is authentic.
  • The awarding institution is officially recognised by the local government.

4. Levy and Quota Compliance

Employers must pay a monthly levy for each S Pass holder and stay within the approved quota. From September 1, 2025, the Tier 1 levy will increase to SGD 650, with Tier 2 remaining at SGD 650.

5. Medical Insurance Requirement

Employers are responsible for purchasing medical insurances covering inpatient treatment and day surgery, including non-work related health issues or accidents for S Pass holders before the pass is issued or renewed. This coverage must reach at least SGD 60,000 per year by mid-2025. Failure to comply can result in penalties or pass rejections.

6. Family Pass Eligibility

If you earn at least SGD 6,000 or more monthly, you can apply to bring your family to Singapore on eligible family passes.

It’s advisable to use the Self-Assessment Tool (SAT) before you move forward with an S Pass application. If the SAT results that the candidate is not eligible, it’s best not to apply to avoid likely rejection. However, if the candidate is eligible, there is about a 90% chance the pass will be approved. 

What Documents Are Required for an S Pass Application?

Documents Are Required for an S Pass Application

Both the employer and the applicant must prepare and submit specific documents to meet the Ministry of Manpower’s requirements.

From the employer, you will need: 

  • Company’s latest business profile from ACRA to verify the company’s legitimacy.
  • Completed S Pass application form, submitted online by the employer or an authorised agent.
  • Written consent from the applicant authorising the employer to submit the application on their behalf.
  • Proof of quota availability and levy compliance.
  • Recent CPF contribution statements (usually the last 3 months), required especially for companies submitting their first S Pass application.
  • Evidence that the job was advertised for at least 14 days to comply with the Fair Consideration Framework.
  • Signed declaration by an authorised company officer, stamped with the official company seal.

  Applicant must also submit the following documents:

  • A clear copy of the applicant’s passport bio-data page.
  • Educational certificates and transcripts from accredited institutions. 
  • Professional certifications for regulated professions such as healthcare, legal, and sports.
  • Proof of salary or a signed employment contract, along with a pre-employment medical examination, if requested, to verify declared terms.

Note that all documents must be accurate, complete, and in English (or accompanied by certified translations). The employer submits the S Pass application online and pays the required fees. Once approved, the applicant may need to complete biometric registration upon arrival in Singapore.

How to Apply for an S Pass?

How to Apply for an S Pass

S Pass application process is primarily managed by the employer or an authorised employment agency through the Ministry of Manpower’s (MOM) EP Online system. The process involve:

1. Employer Submits the Application Online

The employer logs into the Ministry of the Manpower’s (MOM) EP Online system. Completing the application form, uploading all required documents, and paying a non-refundable application fee of SDG 105. Processing typically takes around 10 business days, though it may take longer if MOM requests additional information.

2. Receive In-Principle Approval (IPA) Letter

If the application is approved, MOM issues an In-Principle Approval (IPA) letter. Then the employer shares this IPA letter to the applicant. The IPA letter allows the applicant to enter Singapore if applying from overseas and specifies whether a medical examination is required. Note that the IPA letter is valid for 60 days from the date of issue

3. Prepare for Arrival and Medical Examination

The applicant must enter Singapore within the IPA validity period. If required, the applicant should complete a pre-employment medical examination. At the same time, the employer must arrange for medical insurance that meets MOM’s mandatory coverage requirements before the S Pass can be issued.

4. Pass Issuance and Biometric Registration

Once the applicant is in Singapore, the employer submits a request for S Pass issuance via EP Online. The applicant may also be required to visit the Employment Pass Services Centre (EPSC) to register fingerprints and have their photo taken. This biometric registration is mandatory for pass issuance. 

5. Receive S Pass Card

Once the pass issuance is completed, the S Pass card is typically delivered within 4 to 5 working days. The employer is responsible for keeping proper records and ensuring continued compliance with S Pass quota, levy payments, and employment regulations for the duration of the worker’s employment.

How to Maintain Compliance After Approval?

To ensure the pass holder remains legally employed once their S Pass application approved, the employers need to manage:

Renew the S Pass on Time

S Pass is typically valid for up to two years. To continue employment legally, renewal applications should be submitted between 2 to 6 months before the pass expires. The pass holder also must continue to meet all renewal requirements, including the current minimum salary threshold and other eligibility criteria set by MOM.

Comply with Employment Regulations

Employers must adhere to MOM guidelines on salary, working hours, rest days, and accommodation under the Employment Act. This includes providing fair wages, appropriate work schedules, and safe living conditions where applicable.

Keep MOM Updates on Changes

Employers must quickly inform MOM of any changes to the pass holder’s employment terms or personal details. This includes updates on company name, address, the S Pass holder’s occupation, passport details, salary, or residential address.

Common Challenges in the S Pass Application Process and How to Avoid Them

Common Challenges in the Application Process

Preparing for an S Pass application requires careful attention to detail. Understanding common challenges will make the application process simpler to manage:

Incomplete or Inaccurate Documentation

Even the small errors or missing documents can lead to delays or rejections. Thus, it’s important to carefully check all submissions and ensure everything is aligned with MOM’s requirements.

High Application Volumes 

When applying for an S Pass, it helps to know that timing and quota limits can cause unexpected delays. Typically, MOM usually processes applications in about 3 to 4 weeks. However, when a large number of applications surge, approvals can take longer. Therefore, it’s advisable to stay prepared and apply early.

Quota Constraints

Another common challenge is the quota constraints, which restricts the number of S Pass holders your business can hire based on your sector. If your company’s quota is full, new applications may be delayed or rejected until space opens up. To avoid this issue, you can regularly check and manage your company’s S Pass quota.

Simplify Your S Pass Application with Expert Guidance

Navigating the S Pass application process can be challenging, especially for first-time employers. At One Tax CM, we specialize in handling work pass applications, ensuring your documentation is accurate and compliant with Singapore’s regulations.

Let us simplify the process for you. Contact One Tax CM today at +65 6708 9369 or visit www.onetaxcm.com to streamline your S Pass application.

FAQ

  • What are the new minimum salary requirements for S Pass applicants starting September 2025?

From 1 September 2025, the minimum qualifying salary will increase to SGD 3,300 for candidates aged 23, rising up to SGD 4,800 for those aged 45 and above in most sectors. For financial services, it starts at SGD 3,800 and rises to SGD 5,650 by age 45 or above.

  • What should companies do to ensure compliance with the upcoming S Pass changes in 2025?

Companies should review their salaries to ensure they meet the new minimum levels, budget for potentially higher levy rates, and monitor quota usage.

  • Are there changes to the maximum age for new S Pass applicants?

While the maximum employment age changes mostly affect Work Permits (rising to 63 years), S Pass age limits remain subject to MOM’s discretion but generally align with workforce policies.

  • What happens if my company exceeds its S Pass quota?

Applications may be rejected or delayed until quota slots become available.

  • Are there any new source countries or occupations added for foreign worker eligibility?

From mid-2025, countries like Bhutan, Cambodia, and Laos will be added to the approved source countries list, and new occupations such as heavy vehicle drivers and cooks across all cuisines will be eligible under the Non-Traditional Sources list.